Court Liaison and Administrative Assistant

PIW is committed to improving the behavioral health care within our community by going beyond the traditional. We will continue to develop diverse and dynamic treatment programs and establish partnerships with others to understand and serve people where they live. Together we will build upon our strengths and human spirit to create a different future.

BASIC FUNCTION:

Maintain tracking log of all involuntary/ court ordered patients admitted to PIW. Obtain list of involuntary patients admitted through Midas

Collect necessary paperwork for all involuntary patients which includes (FD12, 522, 541, Patient demographic sheet, Affidavit, 5 day letter)

Maintain daily contact with OAG confirming all paperwork is correct for filing and submission

Monitoring OAG/Admissions Log for updates regarding due dates of legal paperwork

Assist with court reports for PIW patients in conjunction with the Physicians and Department of Social Services. 

Send Involuntary Log to Office of Attorney General before the end of every business day (submissions go to mentalhealthfax.dc@dc.gov)

Notify doctors of any Commitment or Probable Cause Hearings

Copy medical records chart in preparation of hearings or at the request of patient attorney

Assist with process for Involuntary Medication Panel

Assist with all other legal tasks as needed

Communicate with patient’s lawyer of any legal status changes

Assist with patient’s access to speak to their attorney privately and confidentially (in person, zoom, or telephone)

Administrative Assistant support to the Director of Clinical Services including assistance with special projects, filing documents, organizing unit activities and programming.

CORE COMPETENCIES:

Knowledge of mental health issues and the treatments for mental illness, especially as it related to the DC Commitment process for patients admitted on FD12 status.

Exemplary English language writing skills and strong communication skills

Use of business software, including Microsoft Word and Excel

Ability to work with diverse multi-disciplinary teams and legal components

Service Excellence with customer service for community stakeholders at organizations such as OAG, PDS, and DC Superior Courts

MINIMUM REQUIREMENTS:

High School Diploma required, Bachelor's Degree in related field preferred

One year of experience in the mental health profession preferred

ESSENTIAL DUTIES & RESPONSIBILITIES:

Review all new admissions and identify those noted as legally FD12 or involuntary status on admission report (midas)

Notify Physicians and prepare court related documentation in compliance with filing deadlines

Coordinate and track timelines and activities necessary to complete court reports

Collaborate with treatment team and physician as necessary to complete court reports

Update and maintain court ordered patient tracking log for OAG and DBH

Communicate with the Court, Public Defenders office and other involved parties

Arrange safe tele-video process for Public Defenders access to patients and for Court hearings.

Provide court report to the court and other involved parties in a timely manner

Prepare auxiliary letters, notices, and materials as needed

Produce monthly quality report of Fd12s and Involuntary patients as requested